Cleveland County Clerk Filing Requirements And Fee Schedule
Here you will find information pertaining to the Cleveland County Filing requirements and Fee's.
Requirements
The Oklahoma Legislature passed legislation as of July 1, 1997 which sets new requirements for documents accepted for filing in all County Clerk offices in Oklahoma. The purpose of the law is to provide sufficient space on the face of each document for the necessary recording information, documentary stamps and mortgage tax stamps which may be required, without covering other information. This amended the Oklahoma State Statutes pertaining to recordable instruments. For complete information, consult 16 O.S. Section 28, 19 O.S. Section 291 through 298 and 28 O.S. Section 32 in the 1997 Supplement
According to the 1997 Supplement to the Oklahoma State Statutes, all instruments submitted for recording must conform to the following requirements:
- Must be an original or a certified copy of an original instrument;
- Must be clearly legible without magnification or enhancement;
- Must be in the English language;
- Must describe the property by its specific legal description;
- Must provide such information as is necessary for indexing as required by Section 287 and 291of 19 O.S.1991 (Addition, block & lot, section, township & range, and metes & bounds if necessary for location);
- If the instrument contains more than twenty-five (25) legal descriptions per page, they must be sorted by addition, block& lot (if platted), or by township range and section (if un-platted.);
- An additional $1.00 will be charged for each legal description in excess of 25 per page;
- Must meet all other previous requirements for recording. (Grantor, Grantee, specific legal descriptions, return address, signatures and acknowledgments, etc.);
- Unless the person offering a nonconforming instrument for filing is willing to reform the instrument, for which purposes it may be withdrawn and refiled during the same business day, the County Clerk may refuse to record and index;
- Documents must be "Xerographically reproducible by the copying equipment in use by the County Clerk";
- Unless otherwise provided by law, documents must be no larger than 8 ½ by 14 inches. (Certain instruments are excluded, such as Plats and UCC filings.);
- Margins must be 1 inch at the top and ½ inch at all other margins. A three inch top margin would be ideal, allowing placement of the return address on the left side and the recording stamp on the right side while still complying with the 1" margin requirement;
- All documents shall provide an area free of printed information sufficient in size to accommodate affixation of documentary stamps, certification of the payment of mortgage tax, and recording information affixed by the county clerk without extending into the margins. (These space requirements may vary.);
- If sufficient blank space is not provided, an additional page shall be attached to provide the space. This increases the number of pages resulting in an increase in filing fees;
- If the document fails to meet all the requirements above, but is an original or certified copy, is legible, in English, is xerographically reproducible by the clerk’s equipment, and meets all other statutory requirements for recording, the County Clerk may record it by charging the additional fees set in place for nonconforming instruments.
As before, "All documents accepted for filing, including all documents filed before the effective date of this act, shall be deemed to comply with the requirements of this section and, except as otherwise provided by law, impart constructive notice of the contents of such document to third parties unless a person claiming adversely to any such document files an affidavit setting forth the basis of such claim in the office of the county clerk of the county where the property is located within six (6) months from the effective date of this act."
Fee Schedule
| Fee Discription | Amount |
|---|---|
| Realestate Department | |
| Recording the first page of Deeds, Mortgages, etc. | $13.00 |
| Recording each additional page to all real estate recordings. | 2.00 |
| Legals 25 included. Additional per legal page. | 1.00 |
| Recording the first page of non-conforming instruments. | 30.00 |
| Recording each additional page to a non-conforming instrument. | 10.00 |
| Recording Plat of one block or less. | 15.00 |
| Recording Plat of more than one block. | 30.00 |
| Recording Fictitious Name Certificate. | 10.00 |
| Fixture Filing | 13.00 |
| Financing Statment | 13.00 |
| Order | 13.00 |
| Journal Entry | 13.00 |
| Recording Judgments. | 13.00 |
| Recording each additional page to Judgments. | 2.00 |
| Blue Line Copies of Plats. | 5.00 |
| Copies per page. (Title 28) | 1.00 |
| Certification of copies. | 1.00 |
| * Prices are for estimating cost contact county clerk's office for final pricing. | M/M Lien Department |
| Recording Mechanic's and Materialmen's lien including release. | 28.54 |
| Recording Mechanic's and Materialmen's lien release only. | 5.00 |
| Recording each additional page to lien. | 2.00 |
| Preparing and mailing notice of lien. | 13.54 |
| Recording Medical Liens (Hospital, Physicians, Chiropractors) including Release. | 15.00 |
| Release Medical Liens (Hospital, Physicians, Chiropractors) including Release | 5.00 |
| Attorney Liens | 15.00 |
| Attorney Liens Additional Pages | 2.00 |
| Release Attorney Lien | 5.00 |
| Personal Property Lien (* Customer does notification & posting - County Does Not) | 15.00 |
| Recording each additional page to lien. | 2.00 |
| Release Personal Property Lien | 5.00 |
| Recording Statement Judgments. | 13.00 |
| Recording each additional page to Judgments. | 2.00 |
| Recording Release of Judgments. | 13.00 |
| Recording Federal Tax Warrants and Releases. | 13.00 |
| Recording State Tax Warrants and Releases. | 13.00 |
| Recording Executions (if Cleveland County Court). | N/C |
| Federal Tax Lien Search. | 1.00 |
| * Prices are for estimating cost contact county clerk's office for final pricing. |